Smart Firelog

1. Who we are

Smart Firelog is a fire safety and compliance tool for recording checks, equipment, buildings, and schedules. The service is provided in connection with TaskMaster / the organisation operating this site. The same practices described on this page apply whether you access Smart Firelog in a browser or through our native app from the App Store or Google Play. Questions about this policy: support@taskmaster247.ie.

2. What we collect

Depending on how you use Smart Firelog, we may process:

• Account data: name, email address, and authentication details you provide when you register or are invited.
• Organisation and site data: organisations, buildings, floors, rooms, and related labels you or your team enter.
• Safety and equipment records: inspection notes, checklists, schedules, device identifiers, QR or scan references, timestamps, and status information.
• Technical data: IP address, browser or app type, device identifiers where applicable, and logs needed for security and reliability.

3. How we use your information

We use this data to:

• Provide, secure, and improve the Smart Firelog service;
• Authenticate users and enforce roles and permissions;
• Maintain audit trails appropriate for safety and compliance workflows;
• Communicate about the service (e.g. account, security, or support messages);
• Meet legal obligations and respond to lawful requests where required.

4. Legal bases (EEA / UK)

Where GDPR or UK GDPR applies, we rely on appropriate bases such as: performance of a contract, legitimate interests (running a secure, reliable safety platform), compliance with legal obligations, and, where required, your consent.

5. Sharing and processors

We do not sell your personal data. We may share data with trusted infrastructure and service providers (e.g. hosting, email) who process it on our instructions, and with your organisation’s administrators as needed to operate accounts. We may disclose information if required by law or to protect rights and safety.

6. International transfers

If data is processed outside your country, we use appropriate safeguards (such as standard contractual clauses) where required by applicable law.

7. Retention

We keep information only as long as needed for the purposes above, including legal, contractual, and safety-record requirements. Retention periods may depend on your organisation’s settings and applicable regulations.

8. Security

We implement technical and organisational measures designed to protect data against unauthorised access, loss, or alteration. No online service can be guaranteed 100% secure; use strong passwords and protect your credentials.

9. Your rights

Depending on where you live, you may have rights to access, correct, delete, or restrict processing of your personal data, to object or port data, and to withdraw consent where processing is consent-based. You may also lodge a complaint with your local data protection authority. Contact us at the email above to exercise these rights.

10. Cookies and similar technologies

We use cookies and similar technologies needed for session management, security (e.g. CSRF protection), and preferences (such as theme). You can control cookies through your browser settings.

11. Children

Smart Firelog is intended for professional and organisational use, not for children under 16. We do not knowingly collect personal data from children.

12. Changes

We may update this policy from time to time. We will post the revised version on this page and adjust the “Last updated” date. Continued use of the service after changes constitutes notice where permitted by law.

13. Contact

For privacy-related requests, contact us at support@taskmaster247.ie. For general help, see our support page.

14. App listings and store requirements

If you installed Smart Firelog from Apple App Store or Google Play, this page (https://firelog.taskmaster247.ie/privacy) is the privacy policy URL for the application. Store operators may process account or payment data according to their own policies when you use their platforms; our processing of your Smart Firelog account and safety data is described in the sections above.

This summary is for information. It is not legal advice. Your organisation may have additional agreements or policies that apply.